MGO Coordinator (Full-Time)

Greenville University


Full time

Sep 2

The MGO (Major Gift Officer) Coordinator serves as a key member of the Advancement Office and assists in the stewardship, recognition, and solicitation of the University’s various constituencies. The role of the MGO Coordinator is to provide operational services for the Major Gift Officers, aid in coordination of major donor events and visits, and serve as the donor services administrator for Major Gift Officers. The MGO Coordinator’s responsibilities include data entry, cross-training for gift processing and acknowledgements, coordination of donor relations events, and aiding general administrative support for the Office Advancement when necessary.


  • Support Advancement and Executive Director of Advancement Operations
  • Support major gift officers with their portfolios, travel schedules, and prioritizing actions and opportunities in NXT
  • Enter MGO actions into Raiser’s Edge when needed
  • Provide office support as needed for all Major Gift related Advancement functions including coordinating donor gifts and gift bags, travel inventory, preparation for donor visits and info packets, assistance with travel itineraries, and other fundraising initiatives as well as appropriate follow-up
  • Working with MGOs in prospecting and qualifying major donors (adding and removing)
  • Working in conjunction with the Office of Advancement and MGOs in stewarding major donors
  • Working with the database manager in creating profiles and donor prospect research


  • Provide clerical support to MGOs as needed.
  • Serve as the backup coordinator of the Advancement office’s major donor stewardship events and activities, including working with catering services, managing event attendance records, creating nametags, etc.
  • Coordinating MGO bi-weekly meetings, sending out invitations, taking and distributing notes


  • Bachelor's degree required
  • Proficiency in Microsoft Office
  • Experience using Raiser’s Edge fundraising software, including creating report criteria - preferred
  • Attention to detail and strong interpersonal, communication, training, and organizational skills 
  • Proactive personality
  • Ability to work effectively in a team
  • Ability to manage up and high level of service mentality

Effective Advancement Office Operations:

  • Thorough and timely response to colleagues, other university personnel, constituent and trustee requests
  • Ability to balance and prioritize multiple tasks 
  • Maintain accurate and complete records that adhere to internal and any relevant external policies and procedures
  • Assistance with upcoming projects including campaigns, integration of new staff, and database cleaning, upgrade, and screening
  • Assistance in preparation of statistical and survey data as needed
  • Attendance at professional meetings as appropriate
  • Contribute to the team effort, including assistance with other duties and functions as may be required


  • Ensure information is dealt with in the strictest of confidence and discretion
  • Use appropriate channels of communication within the Advancement Office


  • Cooperative working relationships with colleagues, staff, faculty and administrators
  • Contribution to the overall effectiveness of Greenville University by willingness to provide assistance to colleagues as required

Other Competencies:

  • Knowledge of fundraising and related regulations, policies, and procedures including confidentiality standards
  •  Strong interpersonal skills to work effectively with a diverse group of people including faculty, students, and staff, etc. 
  • Calm and helpful manner with all constituencies; friendly and approachable style
  • Well organized with multi-tasking capability to manage multiple projects to deadline
  • Documentation and record keeping knowledge 
  • Detail-oriented with commitment to high level of data integrity and accuracy
  • Excellent written and oral communication skills; good listener
  • Initiative and follow through; be a “self-starter”
  • Ability to thrive in a fast-paced environment and support a busy supervisor
  • Professional boundaries in the handling of privileged information; respect and use of appropriate information channels
  • Represent institution positively to all internal and external constituents
  • Problem resolution, willingness to find new solutions and share ideas in a constructive way
  • Contribute positively to the overall morale of people within the institution
  • Familiarity and agreement with the mission, vision and values of Greenville University 
  • Flexibility to work long hours including weekend and evenings during busy times

Greenville University's Mission:

Greenville University is liberal arts University that empowers students for lives of character and service through a transforming Christ-centered education in the liberal arts, sciences, and professional studies. Our hiring practices reflect our commitment to be a Christ-centered institution.

Greenville University's Commitment to Diversity:

It is the policy of Greenville University not to discriminate on the basis of age, color, ethnic or national origin, disability, race, gender or prior military service in its educational programs, admissions or employment policies. Greenville University is committed to an environment of cultural and ethnic diversity; women and minorities are encouraged to apply.

Greenville University is located 50 miles east of St. Louis in an attractive residential community of approximately 7,000 people. Greenville University was founded in 1892 and is affiliated with the Free Methodist Church, yet draws students from 40+ denominations. For additional information, please visit our website:

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